Accountant I

Summary: Perform various accounting functions including processing of accounts payable, maintaining contract database, general ledger account reconciliations, bi-annual fixed asset inventory, and other functions to support the financial operations of the organization. 

Essential Duties and Responsibilities: include the following. Other duties may be assigned.

ACCOUNTS PAYABLE

Reconcile vendor statements and invoices to purchase orders and check requests. Follow-up with departments for any missing purchase order/check request documentation, authorization, receiving signatures, coding, etc.

Reconcile all employee expense reports verifying mileage and meal amounts, comparing to maximum allowed and other purchases to supporting documentation and authorization of expenses.

Reconcile all professional contract reports to supporting documentation of services provided. 

Verify general ledger coding of both account and cost-center.

Work with Controller to complete bi-weekly check processing for payment of accounts payable.  

Resolve discrepancies with vendors and programs.

Work with program staff and administrative staff to resolve accounts payable problems including purchase order and check request problems, missing information, etc.

Process manual checks

Data entry of accounts payable 

Allocation of expenses to appropriate departments

Filing voucher packages

FIXED ASSETS

Assist with bi-annual inventory count including reconciliation to fixed asset and inventory databases.

Assist programs with completing inventory forms and tagging inventory items.

CONTRACTS

Maintain contract database and complete monthly reports.

Work with program directors to obtain expired contract documents including insurance, license, certifications, background checks, etc. as well as annual contract renewals.

Review and analysis of contracts when requesting new competitive bids/quotes.

OTHER

Bank reconciliations for assigned accounts.

Monthly general ledger account reconciliations as assigned.

Assistance with daily mail processing and preparation of bank deposits 

General correspondence.

Assist in the communication and training of program staff in accounts payable procedures. 

Entry of cost center budgets in Open Systems at the beginning of each new year.

Entry of general ledger journal entries in Open Systems. 

Compliance/HIPAA:

While performing the duties of this job, employee will comply with all federal, state and local laws and regulations pertaining to Easterseals Arkansas.

This employee has no access to client files. Employee will not attempt to access protected health information.

Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience: 

High school diploma or general education degree (GED); and three or more years accounting experience specific to accounts payable, fixed assets and account reconciliations or equivalent combination of education and experience.

Core Competencies:

• Good analytical and organizational skills.
• Good knowledge of accounting principles, standards, procedures, and terminology as applied to accounting, budgeting, general ledger, and financial reporting.
• Good written and verbal communication skills.
• Good time management skills.
• Ability to work collaboratively and effectively with various teams throughout organization.
• Ability to present information and train staff who have varying levels of knowledge/experience.
• Ability to problem-solve independently or in a group setting.
• Strives to constantly improve processes and services.
• Knowledge of Word, Excel, and Google

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to sit; use hands to finger, handle, or feel; reach with hands and arms and talk or hear. The employee is occasionally required to stand; walk and stoop, kneel, crouch, or crawl. The employee must regularly lift and /or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is occasionally exposed to moving mechanical parts. The noise level in the work environment is usually moderate.

Easterseals Arkansas has designated this position as a “non-safety sensitive” position under the Arkansas Medical Marijuana Amendment.

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